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The Search feature let’s you search for any word in a data collections and returns all the submissions that contain this word in any column.
To search a Data Table,
click in the search field and
insert the search term.
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View Columns
With the feature View Columns you can set which data should be visible as a column in the Data Table and also in which order.
Click on the View Columns Button and a dropdown list of all data points in this data collection is displayed.
Click on any data point to make it visible in the Data Table.
To change the order of the the columns in the Data Table,
drag-and-drop any data point to the preferred position.
Click here to see instructions on how to add additional View Columns from references data collections.
Optional Columns:
The columns belonging to your data entry mask will always be enabled by default, this means every question that is part of the data entry will always be displayed by default in the data table. There are some optional columns that you can enable via the columns button. These will provide you with a little more information about the entries in the data table. These columns can not be edited and are generated automatically by the system.
Code: This shows the code for every individual submission. The code functions as a unique identifier in the system.
Version: The version shows the number of times an entry has been edited so far. So version 1 would mean it is its first version, so it is a new entry that has been just created and not edited by anyone. Correspondingly version 2 would mean the entry has been edited/updated by 1 person, version 3 would mean that two edits/updates have been made and so on.
Status: The status of an entry can vary, for example, it can be “submitted”, “approved” or “archieved”
Author: This shows the original author of the entry when it was first entered into the database.
Last Modifier: This shows the name of the person that made the latest edit/update of the entry.
Creation Time: This shows the date and time when the entry was first created.
Modification Time: This shows the date and time of when an entry was last edited/updated by someone.
Data Source: This shows whether an entry was created manually through the “Add submission” option in the data view or via the import feature.
New Question: This is a question in the data entry form that been changed to “invisible”, this is sometimes used for calculation questions or for indicator purposes and does not exist in every data collection.
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Changes to the View Columns will be saved for the individual user. Below you find instructions on how to save changes for all users.
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Via the Additional Settings Button there are more features available to the Data Table.
You can download an Excel file with the data of this data collection.
If you have added View Columns or changed its order, you can reset the settings of the table to its default status.
If you have added View Columns or changed its order, and you are an admin user, you can save this setting as default for every user.
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