Editing Submissions

Owned by Carl Richter
Last updated: Apr 12, 2023 by Vivan Coelho (Unlicensed)
3 min read

On this page, you will find instructions on how to edit existing submissions.

How to edit previously submitted entries in a data collection:

  1. In the Data tab of the relevant data collection, locate and then click on the submission you wish to edit. Once you click on the submission, the data entry form for the selected entry will open up.

     

  2. Now that the data entry form has opened up, you can now change any of the information that was previously entered in the submission.

     

  3. Click the Save Button to resubmit the entry.

  4. The updates to the submission will now be visible in the Data view.

 

Additional functions

There are several other functions that can help you when you are editing or reviewing submissions in a data collection.

  • Up and down buttons: These allow you to scroll through entries one by one.

  • Info: This shows you more detailed information about an entry.

  • Comments: This shows you comments left by other people concerning a particular entry.

  • History: This lets you review previous editions.

  • PDF: This exports the entry as a PDF for you.

 

Up and down buttons

Via the Up and Down Buttons (marked in yellow) you can navigate through the various submissions.

Info button

By clicking on the Info Button marked in yellow, you can see basic information about the submission.

Comment button

Here you can see comments left by others about the entry currently being viewed. This will assist you with making edits if an entry submitted for approval was reviewed by a data manager and sent back with a comment for edits or clarifications. You can add your own comment and make changes to the entry before clicking on save again. The data manager will be notified that a change has been made and is able to review it and can either approve the entry it or send it back to you for additional edits, if necessary.

History button

Additionally, you can see all versions of a submitted entry, by clicking on the History Button marked in yellow. Here you can see how often, when and by whom the submission has been edited and you can see compare the different versions to see changes made.

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